Microsoft Exchange Server 2019 User CAL

Microsoft Exchange Server 2019 User CAL – Access License for One User

The Microsoft Exchange Server 2019 User CAL is an access license for a single user who accesses a licensed Exchange Server 2019. Unlike the Device CAL, this licenses the user themselves, not a specific device. This allows the user to access Exchange services from multiple devices, such as a desktop PC, laptop, smartphone, or tablet.

This license type is particularly suitable for companies where employees work flexibly and access their emails, calendars, contacts, and tasks from various devices. The Exchange Server 2019 User CAL is ideal for office users, mobile employees, executives, field staff, home office, and hybrid work models.

What is an Exchange Server 2019 User CAL?

A User CAL entitles a specific user to access Microsoft Exchange Server 2019. It does not matter which device this user accesses from. What is crucial is that the user has a valid Exchange Server 2019 User CAL.

Example: An employee uses Outlook on their office PC, accesses emails on the go via their smartphone, and also uses a laptop in their home office. In this case, one Microsoft Exchange Server 2019 User CAL is sufficient for this user. No additional Device CALs are needed for each individual device.

Who is the Microsoft Exchange Server 2019 User CAL suitable for?

• Employees with multiple devices
• Companies with office, home office, or hybrid work structures
• Users of Outlook, Outlook on the web, and mobile email clients
• Field staff, administrators, office users, and executives
• Organizations with more devices than users
• Companies with an on-premises Exchange Server 2019 environment

User CAL or Device CAL – which is better?

Whether a User CAL or a Device CAL is more suitable depends on how Exchange Server 2019 is accessed in your company. The User CAL is ideal if one user uses multiple devices. The Device CAL, on the other hand, is useful if multiple users share the same device.

• User CAL: 1 user is licensed and can access Exchange Server with multiple devices.
• Device CAL: 1 device is licensed and can be used by multiple users for access.

For example, if an employee works with Outlook on a PC, a laptop, and a smartphone, the User CAL is usually the more appropriate choice. If, however, several employees use the same workstation PC, a Device CAL might be more economical.

What is an Exchange Server 2019 CAL needed for?

An Exchange Server CAL is required in addition to the actual Exchange Server license if users or devices access Exchange services. These include, among others, email communication, calendars, contacts, tasks, mailboxes, mobile synchronization, and Outlook access.

The Microsoft Exchange Server 2019 User CAL does not include Exchange Server software and does not replace a server license. It is solely an access license for one user. A suitable Microsoft Exchange Server 2019 server license is also required for operation.

Standard CAL or Enterprise CAL?

The Exchange Server 2019 User CAL is the basic access license for users who want to use Exchange features such as email, calendar, contacts, and Outlook access. Depending on the desired scope of functions, an Enterprise CAL may also be required, for example, for extended archiving, compliance, or security features.

For classic email and calendar functions in an on-premises Exchange environment, the Standard User CAL is the appropriate choice for many companies. For extended requirements, it should be checked whether additional Enterprise CAL features are needed.

Available Bundle Sizes

Our Microsoft Exchange Server 2019 User CALs are available in various quantities. This allows companies to select their access licenses to match the number of users and flexibly expand them as needed.

• 1 User CAL
• 5 User CALs
• 10 User CALs
• 25 User CALs
• 50 User CALs

Your Advantages with the Microsoft Exchange Server 2019 User CAL

• User-based access license for Microsoft Exchange Server 2019
• Ideal for employees with multiple devices
• Suitable for Outlook, Outlook on the web, and mobile email usage
• Access to emails, calendars, contacts, and tasks
• Clear licensing by user
• Economical when one user uses multiple devices
• Suitable for on-premises Exchange Server 2019 environments

Licensing Notice

A licensed Microsoft Exchange Server 2019 environment is required for use. The User CAL only authorizes a user's access to the Exchange Server. If additional Microsoft server services are used, further access licenses may be required, for example, Windows Server CALs, RDS CALs, or SQL Server CALs.

Conclusion

The Microsoft Exchange Server 2019 User CAL is the right choice for companies that want to license users rather than devices for accessing Exchange Server 2019. Especially for employees with multiple devices, mobile email usage, home office, or flexible work models, this license type offers a simple and economical solution for professional email and calendar functions.